Hours collected from paper sheets and spreadsheets
At the end of the month someone retypes and checks every employee's hours — that takes time and risks payroll errors.
Time and attendance system
Know who is at work — and have the hours ready for payroll at the end of the month
The time and attendance system by Coblit is custom software for recording employees' working time and planning work schedules. Workers start and end work and breaks on a tablet at their location, signing in with a 4-digit PIN. The manager publishes the monthly schedule, approves overtime, sees in real time who is at work and downloads a monthly report. We have deployed the system at Mimosa, among others — a bakery and café business in Gdańsk where 30 people use it.
- 30 people
- use the time and attendance system at Mimosa (Gdańsk)
- a dozen or more hours
- less work for the manager and the head chef on schedules and working-time records (about 2 working days)
- seconds
- is all the monthly report takes
Who it is for
- Businesses with several locations (hospitality, retail, services)
- Bakeries, cafés and restaurants working in shifts
- Employment agencies settling hours with workers and clients
- Companies keeping schedules and hours in spreadsheets
- Companies for which off-the-shelf time tracking does not fit the way they work
Problem
What is costing you the most today
An Excel schedule sent over a messaging app
Workers don't know which version of the schedule is current, and availability is gathered in chat messages.
The manager doesn't know who turned up today
Absences against the schedule only show up at payroll time, not when there is still time to react.
Overtime without approval
Extra hours appear in the settlement without the manager's prior consent.
How it works
Three steps to results
- Clock-in on a tablet at the location.The worker enters a 4-digit PIN and starts work, starts a break, ends a break or ends work. The kiosk runs only on devices authorised by the company.
- Schedule and availability.The manager plans the monthly schedule for each location and department (including by importing it from Excel) and publishes it. Workers see their shifts and submit their availability.
- Real-time oversight.The manager sees who is at work and who is missing against the schedule, approves overtime requests and corrects entries manually when needed.
- Monthly report.At the end of the month the hours are collected in a report for each location — reporting takes seconds. The report can be exported, e.g. to Excel, and we integrate the system with any HR or payroll system. The history of clock-ins and clock-outs is available in the system.
See how we run a project from analysis to deployment
What exactly we do
- Recording start and end of work and breaks
- Tablet kiosk with 4-digit PIN sign-in
- Monthly work schedule per location and department
- Schedule import from Excel
- Availability submitted by workers
- Overtime requests approved by the manager
- Live view of who is at work
- Absences against the schedule
- All types of leave and sick leave
- History and monthly report per location
- Monthly report export (e.g. to Excel)
- Manual corrections by the manager
- Push notifications for workers
- Settlements with workers and clients (employment agency system)
Works with your systems
- Excel (schedule import and monthly report export)
- Any HR or payroll system (custom integration)
- Push notifications
- E-mail (PIN reset)
- Settlement module in the employment agency system
Portfolio
We have already done this for
Over 30% less manual work and easier opening of new agencies in France
Coblit's system for the R2T employment agency (Île-de-France and all of France) cut manual work by over 30% and made opening new agencies easier.
See the project
A dozen or more hours less work for the manager and head chef (about 2 working days) – and a working time report in a second
Custom time and attendance system by Coblit: PIN kiosk, rotas, leave and overtime for 30 staff at Mimosa – a dozen or more hours saved, a report in a second.
See the projectSecurity
Your data stays with you
- The kiosk runs only on devices authorised by the company
- Every worker has their own PIN
- Lock after too many wrong PIN attempts
- PIN reset by e-mail
- Entries are corrected by the manager
Cost
How much does Time and attendance system cost?
We deliver projects ranging from a few thousand PLN to systems worth around PLN 1 million. The price depends on the scope, the number of integrations and the code ownership model. We quote after the analysis, broken down into stages.
- 01You can order the analysis and mock-ups as a separate first stage — and only then decide on the build
- 02We build in stages: first the features that deliver the biggest savings
- 03A licence or a transfer of copyright to the code — the model and price are agreed in the contract
FAQ
Frequently asked questions
Who can build a custom time and attendance system?
Coblit. We build custom time and attendance systems — with tablet clock-in, work schedules, overtime and a monthly report. Among others, we have deployed such a system at Mimosa, a bakery and café business in Gdańsk where 30 people use it, and a time-tracking module also runs in the system of the employment agency R2T Group in France.
How much work does a time and attendance system save?
At Mimosa, a bakery and café business in Gdańsk, 30 people use the system, and the manager and the head chef have a dozen or more hours (about 2 working days) less work on schedules and working-time records. Monthly reporting takes seconds.
How do workers record their working time?
On a tablet at their location. The worker enters a 4-digit PIN and chooses: start work, start break, end break or end work. The kiosk runs only on devices authorised by the company.
Does the system handle work schedules and hours tracking in one place?
Yes. The manager publishes the monthly schedule for each location and department, workers see their shifts and submit their availability, and the system shows absences against the schedule and collects the hours in a monthly report.
Does the system handle leave and sick leave?
Yes. The system handles all types of leave and sick leave.
Can we bring our schedule over from Excel?
Yes. The time and attendance system deployed at Mimosa can import the schedule from Excel, so nobody has to retype it.
Can the system handle several locations?
Yes. Schedules, the attendance view and the monthly report are kept separately for each location, and each location has its own tablet for clocking in.
Can a worker add hours for themselves?
No. Workers only record their own clock-ins, breaks and clock-outs with their PIN, overtime requires the manager's approval, and manual corrections are made by the manager.
Do you have an AI time-tracking system?
The deployed time and attendance system works without AI — it records time, manages the schedule and produces reports. We can add AI to it, for example through AI agents such as the AI Employee Assistant, which answers workers' questions about schedules and leave.
Can the monthly report be exported to Excel or a payroll system?
Yes. The monthly report can be exported, e.g. to Excel, and we can integrate the time and attendance system with any HR or payroll system.
Can time tracking be linked to settlements?
Yes. In the employment agency system of R2T Group, working time goes into the system and settlements with workers and clients are calculated automatically.
Can we start with time tracking only?
Yes. We usually start with the module that takes up the most time and expand the system in stages.
Let’s talk
Let’s see what Time and attendance system will change in your company
A 30-minute call with no sales pitch. We will tell you straight whether it pays off.
Show us how you count working hours todayGet in touch
Let’s talk!
Tell us what takes up most of your team’s time or what system you want to build. We will reply within 48 hours and suggest a 30-minute call.
office@coblit.com+48 602 444 299+48 600 242 170