HR answers the same questions over and over
Leave, rotas, pay and paperwork take up hours that HR could spend developing people.
AI Employee Assistant
Employees get answers straight away, and HR gets its time back
AI Employee Assistant by Coblit is an AI agent for HR departments and employment agencies that answers employees’ questions about leave, rotas, pay, benefits and procedures 24/7. It runs onboarding for new starters, collects documents and sends reminders about deadlines — in many languages and through the messaging apps employees already use.
AI Employee AssistantWhatsApp · many languages
Hello, your contract ends on 31 October. Your coordinator is offering an extension for another 6 months. Are you interested?
Yes. Can I move to a different shift?
There’s a vacancy for a packing operator on the day shift. Shall I let your coordinator know you’re interested?
Yes, please.
Done. I’ve also updated your bank account number, which you sent earlier. I’ll let you know when the contract amendment is ready to sign.
Employee details updated · task created for coordinator
Who it is for
- HR departments in large organisations
- Temporary employment agencies
- Manufacturing and logistics companies
- Companies employing foreign workers
- Retail and hospitality chains
- Companies with field staff
- 24/7
- answers for employees without involving HR
- many languages
- support for staff from different countries
Problem
What is costing you the most today
Onboarding on paper and by email
New starters wait for information and documents, and their first week is less productive.
Language barrier
Staff from abroad don’t understand procedures, and every issue needs an interpreter or coordinator.
How it works
Three steps to results
- Learns your rules.It receives your regulations, procedures, calendars and answers to frequent questions.
- Talks to employees.It replies on WhatsApp, in chat or on the intranet, in the employee’s language.
- Handles onboarding and paperwork.It collects documents, sends deadline reminders and enables signing in SignSafe.
See how we run a project from analysis to deployment
What exactly we do
- Answers about leave, rotas and pay
- Onboarding new employees
- Collecting and analysing documents
- Document signing in SignSafe
- Reminders about medical checks and training
- Handing cases over to HR with a summary
Works with your systems
- HR and payroll systems
- SMS gateways
- ATS
- SignSafe
- Intranet and Teams
Portfolio
We have already done this for
Security
Your data stays with you
- Can run on a private AI model — data never goes to ChatGPT, Gemini or Claude
- Data stored in the EU, in line with GDPR
- The agent introduces itself as AI and hands over to a human when needed (AI Act)
Cost
How much does AI Employee Assistant cost?
We deliver projects ranging from a few thousand PLN to systems worth around PLN 1 million. The price depends on the scope, the number of integrations and the code ownership model. We quote after the analysis, broken down into stages.
- 01You can order the analysis and mock-ups as a separate first stage — and only then decide on the build
- 02We build in stages: first the features that deliver the biggest savings
- 03A licence or a transfer of copyright to the code — the model and price are agreed in the contract
FAQ
Frequently asked questions
What questions does the AI Employee Assistant answer?
Questions about leave, rotas, pay, benefits, documents and procedures — based on your company’s regulations and data.
Does it run onboarding for new employees?
Yes. It collects documents, shares the information needed to get started, sends deadline reminders and lets new starters sign documents in SignSafe.
Does it support employees from abroad?
Yes. The agent talks in many languages — that’s how our deployment automating recruitment and onboarding across multiple markets works.
Will it replace the HR department?
No. It takes over repetitive questions and formalities, and passes anything that needs a decision to people in HR.
Let’s talk
Let’s see what AI Employee Assistant will change in your company
A 30-minute call with no sales pitch. We will tell you straight whether it pays off.
Let’s talk about supporting your HR teamGet in touch
Let’s talk!
Tell us what takes up most of your team’s time or what system you want to build. We will reply within 48 hours and suggest a 30-minute call.
office@coblit.com+48 602 444 299+48 600 242 170