AI and automation · International recruitment · Multiple markets
Coblit's AI system runs recruitment without HR: it talks to candidates on WhatsApp, reads CVs and documents, and closes the contract with a SignSafe signature.
About the project
We designed and delivered an AI system that takes over the entire candidate journey: it leads the conversation, collects data, analyses documents and completes the process with a signature — across many countries and languages.
Project journey
The recruitment process was manual, fragmented and expensive: communication with candidates was handled by hand, staff analysed documents, there was no consistent process and candidates were lost at the contact stage.
Every day without a solution meant more manual work, slower service and missed opportunities.
We designed and delivered an AI system that takes over the entire candidate journey: it leads the conversation, collects data, analyses documents and completes the process with a signature — across many countries and languages.
Recruitment has become a fully automated process.
Key value
Recruitment doesn't end with data — it ends with a signed document.
There is no need to check documents by hand.
Summary
The project shows how AI can take over the entire recruitment process — from first contact to signed documents. This is not an ordinary chatbot but a system that replaces the operational recruitment process.
Who it’s for
We see similar challenges in many companies. If you recognise yourself in this list, this project shows what we can do for you too.
Temporary staffing agencies
Companies recruiting workers from abroad
Manufacturing and logistics companies with high turnover
Retail and restaurant chainsHR departments in large organisations
Construction and service companies recruiting skilled tradespeopleWhy it works
The conversation takes place on the website, in forms or on WhatsApp, so fewer people drop out at the contact stage.
The conversation starts from the job ad and adapts to the role, e.g. plumber, instead of a rigid form.
CVs, ID cards, passports and work permits reach the system as data, with no manual checking.
A SignSafe signature completes the process in a single flow, without involving the HR team.
Many countries, languages and a large number of applications are handled with less need for HR staff.
How we ran the project
This is how we worked together on the Client in the HR industry project: from understanding the processes, through wireframes and architecture, to rollout and further development.
We talk to the people who will use the system. We map out how processes work today, where time and money are being lost, and how they should work a year from now, once the company has grown.
We build what solves a real problem — not a list of features nobody will use.
We design screens and user journeys in Figma and test a clickable prototype with future users before the first line of code is written.
You see and test the solution at the outset — changes to a mock-up cost a fraction of changes to a finished system. You can order the analysis and mock-ups as a separate stage.
We choose technologies to match the goal, the budget and the systems already running in the company. We design the architecture, integrations and data security so that the system can grow together with the business.
No costly rework a year later — the system is ready for more users, more data and new features.
We work in short stages and show a working version every few weeks. We launch the features that deliver the biggest savings first.
You have constant visibility of progress, a say in the direction and see the first results sooner.
We test the system, migrate the data, launch it in the production environment and train the team in day-to-day use.
A smooth start without downtime — from day one the team knows how to work in the new system.
After launch we monitor operation, respond to tickets under the SLA and extend the system with further features and automations.
One partner from idea to ongoing development — you are never left alone with the system.
How we work with every client Technologies we build with
Ready for your own success story?
Facing a challenge similar to Client in the HR industry? We’ll show you how quickly you can go from idea to a working solution.
Book a short callCompleted projects
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